Tender Procedure

CONTRACT PROCEDURE FOR Poverty Alleviation & Youth Empowerment Commission (PAYEC)

TERMS AND CONDITIONS OF PARTICIPATION: AGENTS: Every tenderer/supplying companies must have a local agent as representatives

DESTINATION PORT: TEMA SEAPORT ACCRA GHANA CONSIGNEE : Poverty Alleviation & Youth Empowerment Commission (PAYEC) QUOTATION : EX-WORKS OR FOB BASIS

The following document are required to be submitted by supplier as their contract supply document.

A quotation or proforma Invoice covering the products to be supply

A letter of Intent stating suppliers ability to handle the contract

A letter authorizing and appointing a local company as agent/representative for the tender process

Completed copy of the registration

Proof of payment for the registration fee

Certificate of standard for the product to be supplied(if any)

SUBMISSION OF TENDER SUPPLY/BID DOCUMENT:

Tender Submission Procedures - Bids/SuppIy document must be submitted by hand to the Secretary Tender Board Procurement Committee through the government accredited Agent that will function as a local representative of the company throughout the tender supply processes.

PERFORMANCE GUARANTEE:

The successful Company will be ask to provide a performance guarantee letter in writing immediately after the receipt of the award Notice before the official signing of the contract.

SUPPLY/DELIVERY DURATION:

The tender supply duration is 1-12 months after the suppliers confirmation of full payment and also partial shipment/delivery is allow.

CONTRACT SIGNING:

The contract agreement can be sign electronically i.e by email or by proxy but shall the Board request that the company appear in person,then such company should avail themselves at this invitation.But also any supplier who wish to come for the contract Signing by volution should notify this office in writing.

PAYMENT TERMS:

Every contract winner receives 80% advance payment and then 20% before shipment,the procurement Board also reserves the sole right to pay 100% advance in full.

MEETING AND SITE VISIT:

The procurement Board may at their discretion send a delegation to the suppliers company in other to ascertain their production plant,level of production in progress and have a meeting therein,a supplier who wishes to come for an official negotiation is allow to visit this office on appointment.

LANGUAGE OF THE CONTRACT:

All written communications for this tender procedure and contract must be in English Language
All contract supply document must be address to:

Office Of Chairman
Poverty Alleviation & Youth Empowerment Commission (PAYEC)
# 405 N Liberation Link
Accra – Ghana.
Telephone: +233 202224282
Fax: +2333 30 297 8069

REGISTERED AND ACCREDITED CONSULTANT SOURCING AGENT:

The following companies have been registered and appointed as our sourcing agent for this project

AGENT COMMISSION:

All our agent are entitled to a 1% commission of the total supplier invoice/contract value,this amount is payable to the agent by the supplier only and when the supplier receives full 100% payment from the Procurement Board(the buyer).